last updated 13 July 2023


General | back to top

What is ILTACON?

ILTACON is a multi-day conference with comprehensive peer-driven programs, educational content, and face-to-face networking. Industry experts and the legal community collaborate to discover and evolve successful legal operation strategies for today’s transforming legal industry.

Who should attend ILTACON?

Leaders, managers, decision-making legal technologists, and professionals new to legal from small to large law firms, corporate and government law departments, academia, and the G100 firms.

When is ILTACON 2023?

ILTACON 2023 will take place 20-24 August 2023 in Orlando, Florida. The event will be hosted over the WDW Swan and Dolphin and Disney's Yacht and Beach Club.

What are future ILTACON dates and locations.

ILTACON 2024: 11-15 August - Gaylord Opryland
ILTACON 2025: 10-14 August - Gaylord National
ILTACON 2026: 23-27 August - Gaylord Opryland
ILTACON 2027: 8-12 August - Gaylord Opryland

Will ILTACON 2023 be held in person?

Yes! ILTACON 2023 will be held in-person at the Walt Disney World's Swan & Dolphin Resort and Disney's Yacht & Beach Club Resorts.

Will there be a digital portion?

There are no plans to offer a digital registration at this time.

Will the content be relevant to a global audience?

Educational content will be relevant for a global audience, and most sessions will be recorded for registrant access post-event.

Where can I see an agenda and educational sessions?

Please click here to see the full ILTACON agenda.

How do I book a room in the ILTACON block?

Attendees will receive hotel booking instructions in the registration confirmation. Business Partners will receive hotel booking instructions from the ILTA Business Partner Team in early May.

What if I need to cancel my hotel reservation.

To cancel your reservation, click “modify” in your confirmation email to cancel/make changes to your reservation. Please note that all cancelled reservations will be charged a $50 cancellation fee.

I received a call from NCA about booking a hotel room for ILTACON. Are they an official partner?

No! ILTA is working with Conference Direct on our room block management, but no company should be soliciting ILTACON participants to make reservations other than ILTA.

Where can I find more information about ILTACON housing?

Please find more information on our Venue page.

When do registration rates for ILTACON increase?

ILTACON registration rates will increase 1 July 2023.

How do I register and pay for a group from my organization?

The process to pay for registrants from your organization on a single invoice has changed from recent years.

1. Please have each person register for the appropriate registration type. (Please note they must be logged in to the ILTA Website). They will need to agree to the Event Anti-Harassment Policy and COVID-19 liability waiver and proceed through. Once they get the payment step please select the “Pay Later” option.

2. Each registrant will be assigned a Registration submission number (REG-XXXXX). Once all registrants have completed the Registration Request and been assigned an ID number, email iltacon@iltanet.org with the names, registration types, and registration ID numbers for everyone you would like on the group invoice. We will confirm the submissions match, and we will issue an invoice. Upon receipt of payment, registrations will be processed and email confirmations will be issued. Timely and accurate submissions are very important. Any delays or inaccuracies could result in higher fees. It is important to note that no registrations will be processed or confirmed until the registration questions have been completed and payment is received.

All registrations must be complete by 12 August 2023.

I registered and selected the Pay Later option. How do I log back in and apply payment?

1. Log into the ILTA website
2. Go to your profile setting
3. Click on Pay Open Company Orders
4. Scroll until you see ILTACON 2023 Annual Education Conference
5. Click View on the order
6. Click on Complete Your Payment and enter payment details

What is a Superpass?

A superpass is a discount available to ILTA member entities. For every 6 ILTACON registrations purchased at the full-week price, member firms may send a 7th person at no charge. Firms may purchase more than one superpass, so for if a firm purchases 12 full-week member registrations, they will receive two additional registrations at no charge.

How do I register for a Superpass?

If you are interested in obtaining a super pass, please contact events@iltanet.org.  We will forward you an invoice.  Once payment has been received, instructions will be forwarded to you on how each registrant will need to self-register. 
NOTE: Attendees will not be registered until payment has been received and each attendee has agreed to the terms and conditions at self registration

I'm a participant from outside of North America; is there anything I should know?

If you are an ILTACON participant from outside of North America, please contact our Events Team (events@iltanet.org) to talk about your registration if you have any questions.

May I pay the registration fee in a currency other than US Dollars?

All payments to ILTA must be made in US Dollars.

What if I need to cancel my registration?

Cancellations are non-refundable. If you need to cancel, please contact events@iltanet.org. Registration transfers to another person in your organization may be completed with no penalty in most circumstances. Please contact events@iltanet.org if you would like to transfer your registration.

Where can I find more information about ILTACON registration?

Please find more information on our Registration page

I need an accommodation to fully participate in ILTACON

During the registration process, you will be able to request a dietary, physical, or other accommodation to fully participate in ILTACON. Please contact our Events Team at events@iltanet.org for additional accommodation information.

English is not my first or primary language - will you offer foreign language translation?

We will not be offering foreign language translation at ILTACON

How can I promote my attendance (or speaking slot) at ILTACON?

We're pleased to announce the availability of speaker resources and other images/promos for your use on social media.

What is ILTA doing to ensure safe and comfortable travel and accommodations for all attendees?

A core value of ILTA is to foster diversity, equity, and inclusion throughout the ILTA community. As part of these efforts, we have worked with our airport and hotel partners to ensure a safe environment for all of our attendees.

Will there be gender neutral restrooms at the Orlando International Airport?

Yes! The Orlando International Airport has multiple restroom accommodations through out the airport for Companion Care. Companion Care restrooms are an accommodation for ANY GENDER regardless of birth assignment. These restrooms are appropriate for caring for others whether injured, disabled, aging, toddler, or infant. Additionally these restrooms are appropriate and welcoming for those who do not identify as their assigned gender at birth. THESE RESTROOMS CAN BE FOUND on the 3rd flood departures area near the men's and women's restrooms and additionally near all food courts in the airport that are located near departure gates.

Will there be gender neutral restrooms at the Conference Facility?

Yes! The Walt Disney World Swan and Dolphin employs and hosts a vast number of cast members and guests from all parts of the country and the world, representing numerous cultures and varied walks of life. As a Marriott property, they are proud to be part of a company that is a leader in global diversity, equity and inclusion, with 95 years of culture inclusion. Marriott launched the #LoveTravels campaign to showcase the company’s support and celebration of people pursuing inclusion, equality, peace and human rights. Our hotel partner is also proud to be affiliated with the Walt Disney Company, whose efforts in diversity, equity and inclusion align with our own. As such, we will be working with the Swan and Dolphin and the Yacht and Beach Club to identify gender neutral restrooms, easily accessible to our attendees. Please refer to the conference app for specific locations.

Are there any airline discounts available to ILTACON attendees?

We are pleased to be partnering with United, Delta and Southwest to provide ILTACON attendees a special rate for flights booked over our conference dates. For United discounts, please visit this link and use code ZN3Y445784 when asked for a promotional code. For Delta discounts, please visit this link and use code NM2TF when prompted for your meeting code. For discounts and 25% more rapid reward points through Southwest Airlines, visit https://www.swabiz.com and use code 99213450 when asked for a company ID number.

How can I verify I am registered for ILTACON?

COVID & ILTACON | back to top

What types of COVID protocols will be put into place?

ILTA will observe local and state laws as they relate to event size, masking, and other public health mandates.

Will you require participants to be vaccinated?

No, vaccinations will not be required for ILTACON 2023.

Business Partners | back to top

Where can I see what sponsorship opps are available?

Who can I contact with questions about sponsorship?

What type of capacity limits can I expect?

ILTACON is not limiting attendance for registrants. All members and non-members are welcome to attend, and there is no capacity limit at this time. This includes demo room area, exhibit hall, and sessions.

May I participate in ILTACON activities at the ILTA365 level?

No, Silver and above have benefits associated with ILTACON.

How many staff can we send?

ILTACON Sponsors will have the following badge allotments: Silver (4); Gold (6); Platinum (8); ILTAMAX (12). Badges will not be transferable. Additional badges are available for purchase.

Are there limits to my exhibit space?

ILTA follows the IAEE Guidelines for Display Rules & Regulations. 10x10 Linear Booths - The maximum height of 8 ft. (2.44 m) is allowed only in the rear half of the booth space with a 4 ft. (1.22 m) height restriction imposed on all materials in the remaining space forward to the aisle. All guidelines for Linear Booths apply to 10x20 Booths, except that the center extended header has a maximum height of 8ft (2.44m), a maximum width of 20 percent of the length of the booth, and a maximum depth of 9ft (2.7m) from the back wall. Island booths 20'x20'x or larger have a maximum height of 20 ft.

How many hotel rooms do I receive by my sponsor level?

Room allocation is based upon sponsorship level: Silver may book up to 4 rooms, Gold may book up to 6 rooms, Platinum may book up to 8 rooms, and ILTAMAX can book up to 12 rooms. ILTA will run periodic rooming audits to ensure room reservations are in line with sponsorship allocations.

If I purchase additional badges above my allocation, may I book additional rooms above my allocation?

Yes, you may use the same link to book additional rooms.

How much are hotel rooms, and how do I book a room?

"Rooms at the Walt Disney World Swan and Dolphin are $269 per night plus resort fee and applicable taxes for single/double occupancy, and will require a one night room and tax deposit at booking. Rooms at Disney's Yacht & Beach Club Resorts are $289 per night plus applicable taxes, and will require a two night room and tax deposit at booking. Attendees can expect these deposits to be collected within two weeks of booking through our dedicated Passkey portal.

Attendee registrants will receive room reservation links in their registration confirmation email. Sponsoring Business Partners will receive housing information in their exhibitor dashboard and from their Business Partner Contact.

The ILTACON Room Block (Swan, Dolphin, Yacht, & Beach) will close on 14 July 2023.

Cancellations will incur a $50 cancellation fee from the housing partner regardless of date of cancellation. Cancellations made within 7 business days prior to arrival will forfeit the deposit.

What if I need to book rooms using a corporate card the travelers will not possess at check-in?

Please reach out to our housing partner, ConferenceDirect at iltacon@conferencedirect.com or Or call 844-840-1839 / 980-337-3370 (International) and they will assist you in completing a credit card authorization form for the applicable property.

I received a call/email from a third party about booking a hotel room for ILTACON. Are they an official partner?

No! ILTA is not working with a third-party for the ILTACON room block. We encourage participants to book through the official link provided. No one other than ILTA or the Gaylord National will contact you regarding a room reservation.

What are the Exhibit Hall hours?

Monday - 7:00 PM - 9:00 PM
Tuesday - 10:00 AM - 6:00 PM
Wednesday - 10:00 AM - 6:00 PM
Thursday - 9:00 AM - 12:00 PM

When is Exhibit Booth Setup?

Sunday: 12:00 PM to 6:00 PM
Monday: 8:00 AM – 4:00 PM
The exhibit hall must close at 4:00pm to allow venue staff to clear any freight, vacuum, and begin to place items for the reception. Exhibit staff will be allowed to access their booth space beginning at 6:30 PM on Monday evening - 30 minutes prior to the start of the Reception.

What is included in my exhibit booth space?

The exhibit booth is bare space. There will be pipe/drape and ballroom carpet, but exhibitors will need to bring or order booth furnishings through the GES Service Kit.  More information can be found in ILTA's Business Partner Dashboard

I received a call/email from a third party about exhibit booths or services for ILTACON 2023. Are they an official partner?

No! GES is the official General Services Contractor for ILTACON 2023. The GES Service Kit (estimated deliver June 2) will contain information on ordering carpet, tables, chairs, internet, power, etc for your booth. Some exhibitors do choose to contract with a third party to build their complex booths; this will be covered under the Exhibitor Appointed Services policy in the GES Exhibitor Services Kit located in ILTA's Business Partner Dashboard. 

How do I order Exhibit Hall Services?

You will receive a link the exhibitor service kit from GES Exposition Services, the official service contractor, with information on ordering equipment, internet, cleaning services and more. Their phone number is 800.475.2098. (702) 515-5970 (Monday through Friday; 6:00AM to 2:30PM Pacific Time).  Due to this year's campus model, ILTA recommends checking ILTA's Business Partner Dashboard for most up-to-date information. 

How do I order other services?

The Swan and Dolphin Exhibitor Services team will handle your orders for internet, cleaning services, and other items. You may order A/V needs through either the Swan and Dolphin's A/V Team (Xpodigital) or through SmartSource. Exhibitors are responsible for all fees incurred with renting AV items through a company other than Xpodigital including shipping, drayage, and loading dock fees.  For the most up-to-date information, please visit the Business Partner Dashboard

May I host a bar in my booth or hand out food?

All food and beverage must be provided by the Swan and Dolphin or the Yacht and Beach; no outside food or beverage may be brought into either property. We encourage partners in the exhibit hall to order food and beverage services through the Swan and Dolphin catering team. Additional information may be found in the Business Partner Dashboard.

When can I access my demo room?

Demo room access will begin at noon on Sunday 20 August.

When will demo rooms be open?

Monday – Wednesday: 8:00 AM – 6:00 PM
Thursday: 8:00 AM – 12:00 PM

What is included in my demo room?

The demo room is empty space that you can customize to your specific demo room needs. Furniture for your Demo Room can be ordered through GES. You may also work with your Swan and Dolphin or Yacht and Beach assigned representative if you have other needs for your demo room such as catering, A/V, or WiFi.

I received an email saying I could purchase an attendee list for ILTACON. Is that legitimate?

No! ILTA does not provide registration information to a third-party. You will receive a list of attendees from your business partner contact prior to the event. This will only include attendees who have opted in to sharing their information. Any information about attendee lists will come directly from the ILTA team.

How can I advertise my presence at ILTACON?

We have a webpage filled with resources such as event logos, social media promos, image files, banners, etc.

Are there limits to what I can give away at ILTACON?

Any items used as traffic builders, lead generators, bingo prizes or other giveaways must have a value less than $500 USD. Any food or beverage (including alcohol) given away in booths, demo rooms, hospitality suites, or other areas in ILTA's footprint must be secured through the Swan and Dolphin.

Technology Questions | back to top

When will the mobile event app be available?

ILTACON Participants will be invited to the app approximately 2 weeks before ILTACON begins!  Further details on the conference app can be found here:  https://iltacon.org/about/mobileapp

I'm having trouble logging in or resetting my password.

Please visit the ILTA Support Center for solutions to the most common problems that can occur in our environment.